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Assistant Facilities Manager

Location
Amelie House, Barnet, Golders Green, Greater London, NW11 9

Employment Type
Part Time

Salary
£16,436 + Benefits
Annual

Contact Type
Permanent

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This role is based at our Maurice & Vivienne Wohl Campus in Golders Green, NW11.  The working hours are 21.75 hours each week, working Wednesday, Thursday & Friday. This is a part time role and is shared with another postholder. The annual salary for this role is £16,436.

Previous experience of contract management and working within a similar facilities management environment is essential for this role, applications or cv's  will  need to demonstrate experience and qualifications to be considered.

Jewish Care is a leading communal organisation. It is the largest health and social care charity for the Jewish community in the UK, caring for nearly 7,000 people every week. Approximately 1500 staff from multi-cultural backgrounds together with 3,000 volunteers help to maintain our services. It provides a wide range of services to help meet the community’s physical, social and emotional needs, both directly and in partnership with other organisations. We care & support many people including; older people with dementia, disabilities, mental health needs and Holocaust survivors and many more.

Jewish Care aims to make a positive impact on the lives of Jewish people by creating excellent social care that enhances well-being and inspires them to stay connected to their community.  The organisation is committed to finding innovative solutions tailored to the people who use our services.  We are proud to be multi award winning organisation. Prestigious awards and accolades we have received include; The Skills for Care Best Employer for over 250 people, The Investors in People Gold standard and the Customer Service Excellence Standard.

This role is based at our Maurice & Vivienne Wohl Campus in Golders Green, NW11.  The working hours are 21.75  hours each week, working Wednesday, Thursday & Friday. This is a part time role and is shared with another postholder.

The Department

Jewish Care’s Property Department maintains and provides services for all of the organisations resources. Jewish Care owns around 29 properties in the South East of England including locations in Southend and Brighton.

 Assisting the Facilities Manager, the role of Assistant Facilities Manager is to provide support for the Business’ activities and the day to day running of its property portfolio.  Ensuring that activities such as minor maintenance repairs, scheduled maintenance tasks and resource set up’s are completed either through the use of JC’s in-house maintenance team or through the use of external provider.  They will manager an in-house team, consisting of a Senior Mobile Maintenance Assistant and a number of Mobile Maintenance Assistants to support them in their role. The nature of the role is varied and requires the Assistant Facilities Manager to lead on understanding the Business’ needs, liaising with key managers to determine and complete the highlighted required activities.   They will play a key role in ensuring the business’ property portfolio remains statutory compliant adhering to internal policies and procedures and appropriate records are maintained at all times.  Organising both internal and external resources will be key to the role.

 This role reports directly to the Facilities Manager, but liaison from Jewish Care’s Resource Managers, understanding their needs is pivotal to the role.    The Assistant Facilities Manager is a ‘mobile’ position and is not linked to any individual resource, but instead will be linked to a hub (series of properties linked to MVWC, BALC or Redbridge).  The role therefore requires flexibility in daily working location and will require movement from location to location in any given working day to meet the demands of the organisation.  From time to time, the Assistant Facilities Manager will also have to work in a different hub to cover holiday leave or to meet the demands of the business.  The service operates 24 hours a day, 7 days a week and as such the Assistant Facilities Manager may from time to time be required to work some weekends and out of hours.  They will also need to participate in a rota (6 staff) providing an out of hours cover for the business.

Principal accountabilities/responsibilities

In support of the Facilities Manager, the Assistant Facilities Manager is responsible for;

  • Site Liaison and Hub Organisation – Liaison with resource managers to ensure the needs of the business are fully understood and met.  Organising the maintenance team, including direct Line Management of the Senior Mobile Maintenance Assistant and external providers as required to fully meet the Business’ needs.  Ensuring that the service provided is of high quality
  • Scheduled Maintenance Support – In accordance with procedure, responsible for ensuring that all scheduled statutory maintenance tasks and other servicing requirements are completed in a timely fashion and appropriate records and reports are kept and produced to demonstrate compliance
  • Minor Repairs and Maintenance – Ensure that required minor maintenance is highlighted and attended to, meeting agreed KPI’s through the use of the in-house maintenance team and external provider as required, delivering a quality, timely, cost effective service for the business.  Assist in producing reports to proactively determine patterns of maintenance issues to influence capital replacements
  • Site Inspection – Ensuring that the Business’ resources are inspected in a timely fashion to ensure compliance and adherence to appropriate standards/policy.  Ensuring that H&S issues are monitored and highlighted with the organisation
  • Contractor Liaison and Support – Liaison with contractors, ensuring H&S protocols are adhered to and communication with resource/head office over issues
  • Minor Maintenance Projects – Responsible for delivering minor maintenance projects.  Taking the lead to design, specify, tender and oversee all minor maintenance works from conception to completion, ensuring that appropriate time, cost and quality control is achieved
  • Travel and Mobility - Willing to travel to JC’s London estate to ensure that required tasks are carried out
  • Out of Hours Call out Rota – Participate in providing an out of hours call out service for the business.  Anticipated to be 1 week in 4

 

Qualfications, Experience, Skills & Knowledge

Qualifications

  • GCSE passes in English & Maths or equivalent (Essential)
  • “Built Environment” qualification (Desirable)

Experience

  • Previous experience of contract management and working within a similar facilities management environment (Essential)
  • Experience of people management (Essential)
  • Experience of team management (Desirable)

Skills & Knowledge 

  • Appropriate skills acquired through a facilities background or similar environment
  • Knowledge of Facilities Management and sound understanding of Property issues
  • An understanding of key legislation; Asbestos, L8, CDM, RRO, Gas Safety etc
  • Attention to detail and familiar with adhering to policies and procedures
  • Must demonstrate a ‘can do’ attitude and a desire to work with customers and accommodate requests.
  • Previous demonstrable Line Management experience
  • Good IT Skills and be literate in Outlook, Word and Excel
  • Ideally worked in a care environment

This role is based at our Maurice & Vivienne Wohl Campus in Golders Green, NW11.  The working hours are 21.75 hours each week, working Wednesday, Thursday & Friday. This is a part time role and is shared with another postholder. The annual salary for this role is £16,436.

Previous experience of contract management and working within a similar facilities management environment is essential for this role, applications or cv's  will  need to demonstrate experience and qualifications to be considered.

 

Benefits
Jewish Care offers excellent benefits and training to all staff. Benefits include, free meals, 20 day’s annual leave, Jewish Care Pension scheme, various discounts, Loans and mileage reimbursement, ride to work scheme, eye tests, employee referral bonus and more.

About
Jewish Care is a leading communal organisation. We are the largest health and social care charity for the Jewish community in the UK, caring for nearly 7,000 people every week. Approximately 1500 staff from multi-cultural backgrounds together with 3,000 volunteers help to maintain their service. It provides a wide range of services to help meet the community’s physical, social and emotional needs, both directly and in partnership with other organisations. We care & support many people including; older people with dementia, disabilities, mental health needs and Holocaust survivors and many more.
We aim to make a positive impact on the lives of Jewish people by creating excellent social care that enhances well-being and inspires them to stay connected to their community. The organisation is committed to finding innovative solutions tailored to the people who use their services.
We are a proud to be multi award winning organisation. Prestigious awards and accolades they have received include; The Skills for Care Best Employer for over 250 people, and The Investors in People Gold standard.

Please be aware that this vacancy will close, once a sufficient number of suitable candidates have been identified therefore, we would recommend that you submit your application as early as possible.

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